SCHEDULING & APPOINTMENTS
Every appointment, in one connected calendar.
Book and manage every appointment in one place, and keep each session tied to the client record. The daily engine of your practice, run from one system.
Anjali Joshi
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The engine of your practice day
Scheduling is how a practice runs its day. A missed appointment is a lost hour, lost revenue, and a break in a client's care. Most no-shows are not about willpower. They are about systems: an appointment that was never confirmed, a booking that lived in a message and got lost, a calendar no one was watching.
Aroha runs scheduling as one connected system. You book and manage appointments in one place, and every appointment is linked to the client's record and sessions, so the calendar is part of the practice rather than a separate app to manage.
Features
What the scheduling does
Appointment management
You manage every appointment from one calendar. In a solo practice that is the practitioner. In a clinic it is the front desk, booking and rescheduling across the team.
One connected calendar
Every appointment ties to the client record, so bookings, notes, and history sit together instead of in separate tools.
Shared team calendar
In a clinic, front desk and admin schedule across practitioners from one shared calendar, with access controlled by role.
Telehealth in the same flow
Online sessions run on secure, time-bound links generated from the appointment itself, so an appointment and a secure video session are one continuous thing.
Coordinated scheduling for a whole clinic
A solo practice and a multi-practitioner clinic have different scheduling needs. Aroha handles both.
For a clinic, the front desk runs scheduling for the whole team. A shared team calendar, available to front desk and admin, shows availability across practitioners and lets them book the right client with the right clinician, with access controlled by role throughout. The same scheduling system works for a solo practitioner and for a clinic team.
Outcomes
What you get
Calendar you can trust
because every appointment is booked in one place and tied to the client it belongs to.
Less admin
because scheduling and records run from one place instead of several.
Connected care
because every appointment ties to the client's record and sessions.
Room to grow
because the same scheduling system works from a solo calendar to a clinic team, with a shared team calendar for front desk and admin.
FAQ
Frequently asked questions
Scheduling
One calendar for the whole practice day
A connected calendar that ties every appointment to the client record keeps a practice organised as it grows. Setting booking up as one system is where that starts.